The 4 Limits of Productivity
“I found a new productivity app. It’s the greatest thing evar!!!”
Fast forward 2 months….
“Another system down the drain…”
It would seem that:
“There’s just something wrong with me”.
After all, the common denominator is not the app or the system. It seems to be ourselves.
But what is lacking is the difficult in pursuing what’s behind the word “just” – a word often acting as a short-circuit for matters of emotion and meaning.
The trouble is that we lack a practice of recognizing and respecting limits. In fact, we often ignore, if not, shun limits. For example, here are a few quotes from the interwebs:
However, I also think that every artist discovers, somewhere early in their careers, that limitations often yield some of the best works.
It’s not the limit itself that creates the inspiration. It’s the acknowledgement that some limit exists, allowing us to focus our attention where we can grow, what we wish to grow.
I count 4 limits to any productivity system.
- Time
- Agency
- Working Memory
- Trust
Each of these can be ignored at our own peril. A weekly review of our projects can overwhelm agency. A list beyond a handful can overwhelm working memory. A post-it note in a sea of post-it notes abuses the trust we’d have that we’d even see it.
However, each of these also have exercises and skills that can be practiced. Each of these can balanced with each other. Learning what we can take on in the moment, in the day, informs where we can add matters, to what lists, to the various hubs of attention in our lives.
With practice, each of these can become well worn paths. At that point, if something new comes to mind that we’d like to set aside for the moment, or engage now – we can make that decision, or place it on some known path of attention to meet us where we trust we would see it, and not be overwhelmed.
Play, care, mastery, meaningful work, grow along with a greater resting sense of being.
Join the Weekly Wind Down Newsletter
Get a weekly letter about getting to play and meaningful work. Start getting where you want to be with calm focus. You’ll receive free samples of:
- Creating Flow with OmniFocus
- Taking Smart Notes with DEVONthink
- Workflow Mastery
- PDF on beating deadlines with ease using the Touching the Keys Technique
Recent Posts
Time, Nature, and ADHD – a Podcast Discussion with Take Control ADHD
Time, Nature, and ADHD – a Podcast Discussion with Take Control ADHD
Getting to The Edge of Action
Getting to The Edge of Action
The Play Hidden Beneath
The Play Hidden Beneath
Good Stress Is Still Stress
Good Stress Is Still Stress
Power In Iteration
Hey Folks, Bit of a change up today. This one's got video... A few months ago, my friend Jim Green asked me to help out with one of his pieces, Scryer. I was in a bit of a bind that I imagine many can relate to. I'd like to do it, but how? I've got other stuff to do!...
Broken Promises & the Costs of a Trusted System
Many systems and apps promise to do it all, like guessing your motivations and prioritizing your next best thing to do.
But the promise readily breaks.
Here’s why and what you can do about it…
“You’re so smart, why can’t you just…?”
“You’re so smart, why can’t you just…?”
What a painful half-compliment.
If only there were a simple switch to make it all come together…
Guiding the Waves of Focus – Launching Today!
A thousand thoughts a day... First this, then that. Wait, what about the other thing? Before one thought's finished, the next has already knocked the first aside. How does anyone remember to pay the bills? How does anyone make anything happen? It would seem simple. We...
Turning away from Anxiety-Based Task Systems & Announcing Waves of Focus
Dear Readers, Getting into things may seem difficult without "the right conditions", where the stars align and you can finally do that thing you'd been putting off. Maybe you struggle to manage scatter, where decisions weigh you down, leaving you paralyzed. Often the...








